A practical prompt suite for emails, meeting minutes, reports, data analysis, and weekly planning.
AI is most useful when given a small task, with clear input data and a specific output format. Below are examples where you can replace the information in square brackets with your own.
Email and communication team
1. Rewrite the following email in a polite, direct tone, under 150 words: [content]. 2. Create three email subject lines for the objective [objective], avoiding sensationalism. 3. Convert the following note into a follow-up email including the decision, responsible person, and deadline: [note].
Meeting and reporting
4. Summarize the transcript into: context, decision, risk, and action to be taken. 5. Compare the data from the two periods and identify three notable changes, without speculating on the causes. 6. Transform the following data into an executive summary component for busy managers.
Planning team
7. Break down the [goal] into a 4-week plan. 8. Prioritize the to-do list by impact and urgency. 9. Create a checklist for pre-delivery of the [product]. 10. Propose a detailed work schedule for this week based on the following meetings.
Safe usage guidelines
Do not share passwords, customer data, or unauthorized internal documents with AI tools. Always double-check names, figures, deadlines, and commitments before submitting results to others.
